Vistex, Inc.

Financial Assistant

Location : Location
BR-São Paulo
Employee Full-Time


Vistex is seeking a dedicated Financial Assistant that will perform a range of financial duties to support the financial functions of the company.


  • Responsible for processing employee’s reimbursable expenses - Project related and NON project related
  • Verify the expense receipts are within the government regulation and Vistex policy to be reimbursed.
  • Ensure all original receipts are received and matched to expense reports at the end of the month
  • Process monthly subcontractor invoices, including G/L and cost center coding, scanning and uploading, rates, hours, and obtaining necessary approvals.
  • Create, process and maintain subcontractor work orders along with verification of contractor invoices
  • Keep the A/P, expense reports and contractors excel spreadsheets updated.
  • Support A/R activities track the invoices issued and help to manage the receivables as needed.
  • Record other journal entries as needed.
  • Perform other duties as assigned.


  • Advanced level (written and oral) in English.
  • Associate’s degree (Business Management or Economics or Accounting) three to five years related experience or equivalent combination of education and experience.
  • Experience with processing employee expense reports and contractor invoices a plus.
  • Works well under pressure.
  • Knowledge of the accounting cycle preferred.
  • Proven ability to set priorities and work within deadlines for the finance department.
  • Proficient on SAP a plus.
  • Advanced knowledge of Excel preferred.
  • Sense of urgency, acute attention to details, punctual, hands on, and committed to work with constantly changing priorities with enthusiasm.

About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up.™


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